O-Xchange Notes from the Field!

Wednesday, July 15, 2009

How to disable New mail desktop alert in Outlook 2007

Some users want to disable new mail desktop alert in Outlook 2007. This maybe necessary if you don't want users/customers to see your emails as they trickle in,  while you are in a meeting or presentation.
 
To do so, While in Outlook Click on
 
1. Tools, options, Preferences tab
 
2. Click on email options, under message handling section, click Advanced e-mail options
 
3. Under When new items arrive in my inbox section, uncheck display a new mail desktop alert box
 
4. Click ok, ok, ok and you 're done

Monday, July 13, 2009

Installing Exchange 2007 Management Tools On a 32 Bit Operating System


Steps to install Exchange 2007 management tools on a 32bit Operating System
 
 

Thursday, July 9, 2009

Use Outlook 2007 to add members to a Distribution List

occasionally, customers request that we create distribution lists.
 
Note:if outlook is in cache mode, customer won't see DL immediately. If in online mode, the DL is visible immediately.
 
To do so, you will need to find out who the DL owner is.
 
Phase 1
 
use Exchange mgmt console to create the DL.
 
After creation, right click the DL, properties, Group information tab
 
Check managed by and choose the username(owner)
 
Click ok to save
 
phase 2 
 
While in Outlook 2007,
 
Go to Tools, Address book
Type name of the distribution group in the bar and click on Go button
Right click on the group, Click on properties
The owner of the DL is displayed on the left. Only this owner and exchange administrator can add members to this DL
Click on modify members and Add members
Click Ok, Apply and Ok