O-Xchange Notes from the Field!

Friday, September 17, 2010

Accessing Attachments that are blocked by Outlook

A user had an issue whereby she was unable to access attachments in migrated messages. Upon opening a message with attachments, Outlook displayed a banner that stated that the 'potentially harmful' attachments had been blocked. By right-clicking the message and scrolling down to 'Attachments', Outlook displayed the path to the location in which the attachment was stored. In this instance, the path was:
C:\Program Files\Qualcomm\Eudora\Attach
All of the user's attachments from her previous email client are stored in this folder.

Thursday, September 16, 2010

Removing the 'Here you have' virus from Outlook Outbox

We have seen numerous instances of users whose PCs are supposedly cleaned of the virus continuing to send the message. This is due to Outlook being configured to use Cached Mode. While the virus was active, it filled the cached Outbox, which gets dumped as soon as the user opens Outlook. In addition to this, the virus prevents the users from deleting the infected messages in the Outbox. To resolve this, follow these instructions:

1.       Disconnect the computer from the network.
2.       Change the user’s Outlook profile so that Cached mode is NOT used.
3.       Restart Windows in Safe Mode, and log in as the local administrator.
4.       Open My Computer, and navigate to:
1.       Windows XP: C:\Documents and Setting\%username%\Local Settings\Application Data\Microsoft\Outlook.
2.       Windows 7: C:\Users\{username}\AppData\Local\Microsoft\Outlook
 NOTE: it may be necessary to change the folder view to show hidden files and folders. Be sure to change this setting back when done with this process.
5.       Shift-Delete the OST file with the name of the user’s profile so that it is permanently deleted.
6.       Restart Windows in normal mode and have the user log in.
7.       Rescan using the Symantec removal tool.
8.       Notify the Exchange Team so that the send limit can be removed.
9.       Open Outlook and verify that everything appears normal.
10.   The user’s Outlook profile may be put back in Cached mode. NOTE: Putting Outlook in cached mode will require the Windows Indexing service to re-index the mailbox. Re-indexing can take as long as several hours, and searches within Outlook may return incomplete or no results until the indexing is complete.

Wednesday, September 8, 2010

Migrating Frequent Contacts File in Outlook

Frequent contacts are stored in a file called profilename.nk2

Migrating .NK2 Files XP/Vista/7/03/08

Here are the locations for Outlook 2003/2007 .NK2 files.

Windows XP/Server 2003

C:\Documents and Settings\{username}\Local Settings\Application Data\Microsoft\Outlook

Windows Vista/7/Server 2008