O-Xchange Notes from the Field!

Wednesday, October 22, 2014

How to modify distribution list in the GAL using Outlook

How to edit/modify a distribution list in the GAL via Outlook



NOTE: In order to edit a distribution list in the Global Address Listing (GAL), you must be the owner of that list.

STEP 1:  In Outlook, hold down the Control, Shift, and B keys. This will open your address book.

Once the address book is open, verify that "Global Address List" is selected in the Show Names from the: field.

Now, search for the name of the list you would like to edit by entering it into the box located under Type Name or Select from List:.

Once you have located the list you would like to edit, double click it to open the Properties window.


STEP 2:  Click on Modify Members button


STEP 3:  You can add a new member to this list by clicking on the Add button on the right side of the window.


STEP 4:  The Add Users window will now open. Type the name of the user you would like to add and then double click on their name. The name should appear in the field at the bottom of the window. Now click OK.


Note: Repeat STEPs 3 and 4 as many times until you have added all the people you would like to this distribution list.


STEP 5:  Any changes that you have made should now appear. Once you are finished, click OK  to return to your address book. You may now close your address book and continue where you left off.


NOTE:  You must be the owner of the distribution list in order to edit it. If you are not the owner and you try to add a member, you will receive the following error message: changes to the distribution list could not be saved. You do not have sufficient permission to perform this operation on this object. 



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