O-Xchange Notes from the Field!

Thursday, September 24, 2009

Adding a new storage group to SCC cluster

Follow these steps to add a new storage group to Exchange 2007 SCC cluster
 
  • Using disk management tool, scan and initialize disks. format partition and create mount points as needed
  • Using Exchange management console, create storage group as needed
  • Using the Exchange console, create database for the SG, but don't mount database yet
  • using cluster administrator, create physical disk resources for the exchange virtual cluster name
  • create disk dependencies for the newly created exchange resources
  • Bring online the new resources in cluster administrator
  • check exchange management console to ensure database is mounted

Monday, September 21, 2009

Your message wasn't delivered because of security policies in Exchange 2007

Issue: Your message wasn't delivered because of security policies in Exchange 2007
Synopsis: When a user tries to send an email to a distribution group, this error maybe returned: delivery
has failed to these recipients or distribution lists. Your message wasn't delivered because of security policies in Exchange 2007
Cause: This can occur if customer/user tries to email a distribution list from outside the institution to an internal distribution list. By default only authenticated users are allowed to email a distribution list
Resolution: To allow emailing to the distribution group from outside your organization, follow these steps:
1. Open the Exchange Management Console
2. Expand Recipient Configuration
3. Click Distribution Group
4. Double click the distribution group
5. Select the Mail Flow Settings Tab
6. Double click Message Delivery Restrictions
7. Uncheck "Require that all senders are authenticated"
8. Click OK

Settings are immediately effective ,so it should work right away.

Wednesday, September 16, 2009

How to Forward email sent to a distribution list

Emails sent to a Distribution list can be forwarded to another email address.
 
for eg, if you want emails sent to a distribution group to be forwarded to a mail enabled Sharepoint folder on a Sharepoint site, you can simply achieve your goal by following the steps below:
 
1. Create a contact for the sharepoint folder email address, for eg test@domain.com
 
2. Make this contact a member of the distribution list
 
3. You 're done. Emails sent to the DL will also be sent to test@domain.com

Tuesday, September 15, 2009

Junk Mail Error Message- Cannot add to the server Junk E-mail List

Issue: User reported this error message while opening Outlook
 
Error Message: Cannot add to the server Junk E-mail List, you are over the size allowed on the server.  The Junk E-mail Filter on the server will be disabled until your Junk E-mail Lists have been reduced to the size allowed on the server.
 
woul you like to manage your Junk E-mail List now?
 
Resolution:
 
get to a command prompt by Clicking on start, run, type cmd:
 
Outlook /cleanprofile
 
reboot computer
 

Thursday, September 10, 2009

Configure Delegate Access in Outlook

Delegate access feature in Outlook is used to grant send-on-behalf rights to an assitant by a mailbox owner. It can also be used to grant permissions as required to these default Outlook folders: inbox, calendar, journal, notes and tasks. Follow the steps below to assign a delegate for any of the default outlook folders:

Assigning delegate access:

  1. First click Tools | Options on the Outlook toolbar
           In the Options dialog box, click the Delegates tab
To add a delegate, click the Add button and select the appropriate person. You can select a delegate from any of the Outlook address lists that are available to you.
     2. After you've added the delegate, click OK and then use the drop-down lists shown in  to select the desired permissions for the delegate. The levels of permissions are:
    • None: The assigned delegate is unable to view or modify your calendar, inbox, tasks, contacts, notes or journal.
    • Reviewer (Can Read Items): The assigned delegate is allowed to read items on your calendar, inbox, tasks, contacts, notes or journal.
    • Author (Can Read And Create Items): The assigned delegate is allowed to read and create new items on your calendar, inbox, tasks, contacts, notes or journal.
    • Editor (Can Read, Create, And Modify Items): The assigned delegate is allowed to read, create, and modify items on your calendar, inbox, tasks, contacts, notes or journal.
When assigning delegate access, be careful to assign the appropriate permissions to each delegate. For example, you'll want to avoid confusion by limiting the number of people who can modify your calendar.
You may also want to assign a delegate to send emails on your behalf without being able to view the owner's mailbox.

Wednesday, September 9, 2009

Disable Automatic RUS update for a user using ADSIedit

In Exchange 2003, Recipient update service is required to update enterprise email address policy for all users. This is not required and not available for exchange 2007. under email address tab, the checkbox automatically update email addresses based on recipient policy enables rus for a user. Unchecking this box, disables rus. Below are the ad attributes used for disabling and enabling RUS for a user.
 
This attribute:
 
msExchPoliciesIncluded with this value
 

{7AC28272-F0F3-4294-8262-D23C6BE8F2CC},{26491CFC-9E50-4857-861B-0CB8DF22B5D7}
turns on rus update for a user.
To turn off RUS for a user, use this attribute with the value
msExchPoliciesExcluded
{26491CFC-9E50-4857-861B-0CB8DF22B5D7}

apply activesync policy to all exchange users

Use this powershell code to apply an activesync policy to all exchange users:
 
 Get-Mailbox -resultsize unlimited | Set-CASMailbox -ActiveSyncMailboxPolicy(Get-ActiveSyncMailboxPolicy "Policy Name").Identity
 
 
 
To apply to a particular user:
 
set-casmailbox username -ActiveSyncMailboxPolicy(Get-ActiveSyncMailboxPolicy "Enterprise Exchange ActiveSync Policy").identity

Tuesday, September 1, 2009

User not receiving meeting requests

Issue: User complained meeting requests were not coming to her inbox
 
 
Cause: Customer had configured only her delegate to receive meeting requests
 
 
Resolution:  In Outlook, Check tools, options, delegates, ensure that my delegates only is not checked. Instead check the button with my delegates only, but send a copy of meeting requests and responses to me (recommended)