Configure Delegate Access in Outlook
Delegate access feature in Outlook is used to grant send-on-behalf rights to an assitant by a mailbox owner. It can also be used to grant permissions as required to these default Outlook folders: inbox, calendar, journal, notes and tasks. Follow the steps below to assign a delegate for any of the default outlook folders:
Assigning delegate access:
- First click Tools | Options on the Outlook toolbar
In the Options dialog box, click the Delegates tab
To add a delegate, click the Add button and select the appropriate person. You can select a delegate from any of the Outlook address lists that are available to you.
2. After you've added the delegate, click OK and then use the drop-down lists shown in to select the desired permissions for the delegate. The levels of permissions are:
- None: The assigned delegate is unable to view or modify your calendar, inbox, tasks, contacts, notes or journal.
- Reviewer (Can Read Items): The assigned delegate is allowed to read items on your calendar, inbox, tasks, contacts, notes or journal.
- Author (Can Read And Create Items): The assigned delegate is allowed to read and create new items on your calendar, inbox, tasks, contacts, notes or journal.
- Editor (Can Read, Create, And Modify Items): The assigned delegate is allowed to read, create, and modify items on your calendar, inbox, tasks, contacts, notes or journal.
When assigning delegate access, be careful to assign the appropriate permissions to each delegate. For example, you'll want to avoid confusion by limiting the number of people who can modify your calendar.
You may also want to assign a delegate to send emails on your behalf without being able to view the owner's mailbox.